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Advanced Reporting: what it is and how it works

In organizations where governance and accountability matter, visibility into decisions and meeting outcomes is essential. Advanced Reporting gives approved leadership and/or compliance stakeholders a focused, read-only view across teams shared into Advanced Reporting, without joining every team in Microsoft Teams or receiving extra meeting invitations and notifications.

What Advanced Reporting is

Advanced Reporting is a read-only reporting experience that provides cross-team visibility into decisions and meeting outcomes. It is designed for approved users who need insight across multiple teams, without being added as members in every Microsoft Team or invited to every meeting.

Advanced Reporting surfaces the latest meeting outputs in one place so approved users can stay informed and follow up confidently.

What approved users can see

Advanced Reporting includes two reporting views:

  • Logged decisions 
    A structured overview of decisions across shared teams, ideal for scanning, traceability, and follow-up.

  • Meetings
    A structured overview of meetings and agendas across shared teams, with drill-down access to meeting content.

Approved users can open links to:

  • Agenda

  • Minutes

  • Files and attachments

This is a read-only experience. Approved users can view content, but they do not get editing privileges.

How Advanced Reporting access works

Advanced Reporting is built for controlled visibility and governance:

  • By default, users see nothing in Advanced Reporting

  • Access is granted only through a dedicated security group

  • Team content must be actively shared to Advanced Reporting

  • A team admin confirms sharing before anything becomes visible

This ensures oversight happens with consent, and teams keep control of what is shared.

 

Who Advanced Reporting is intended for

Advanced Reporting is intended for dedicated approved users who are granted access based on your organization’s needs and use case. Typical examples include:

  • Leadership roles who need portfolio-level visibility and decision traceability

  • Governance and compliance roles who need oversight of decision-making and documentation

  • Other roles who need insight across teams, but should not be added to every Team or meeting

Because Advanced Reporting can provide visibility into team meeting content from teams the user is not a member of, access should be managed carefully.

Best practices

  • Grant access only to roles that genuinely require cross-team insight

  • Review access regularly and remove access when it is no longer needed

  • Keep the Advanced Reporting user group limited and intentional

What changes for teams that share content

For teams that share content, nothing changes in their day-to-day work in Teams. The benefit is that they:

  • Do not need to add leaders or compliance users as members just for visibility

  • Do not need to manage transparency through extra meetings, channels, or membership

  • Can provide the right oversight with one confirmation, since approved users use Advanced Reporting instead

What approved users can filter

Reports can be filtered by:

  • Teams or groups

  • Date range

  • Decision status and minutes status

  • Keyword search

  • Tags

Common use cases

Formal governance and compliance oversight
Provide controlled visibility into decision history, minutes, and supporting documents for audit readiness and governance routines.

Leadership visibility without Teams overload
Help executives and senior stakeholders stay informed across initiatives without joining extra Teams or receiving unnecessary notifications.

How to get more information or request access

To get the conversation started, send us an email at - support@meetingdecisions.com.