How to enable Decisions enterprise app to integrate with transcripts via Graph API

Why this matters

• Microsoft has introduced tenant-level controls to give organizations flexibility over what can be retrieved for transcripts using Microsoft Graph API. This setting will control any application or Graph API usage to retrieve transcript information. 

• By default, the setting is released Off (Rolling out end of July 2026)

• In Decisions, this means that users who are allowed to use Decisions to create AI meeting Summaries, will in some cases not be able to create these summaries. 

• IMPORTANT:  Specific app access to transcript API (and other Graph APIs) are still controlled by the existing Graph API permissions, and enabling this tenant-wide switch will not override or enable apps that do not already have access  

Enable Microsoft Graph access to transcripts (Teams admin center)

• Enable transcript API access
  • Teams admin center → Meetings → Meeting settings → Transcript API access → Microsoft Graph access to On
  • Select Save to apply your changes
• Enable speaker attribution
  • Under Transcript API access select Configure
  • Set Include speaker attribution to On
  • Select Apply to save your changes

Speaker attribution - keep speaker names in your transcript

Speaker attribution is off by default. With it off the transcript still works but comes back without identifying who said what. AI Recap and AI Minutes use speaker information to attribute decisions, action items, and key points to the right people, so turning it on gives you more accurate, more useful summaries.

Microsoft documentation

• Manage transcript API access for Teams meetings (Microsoft Learn): https://learn.microsoft.com/en-us/microsoftteams/meeting-transcript-api-access
• Get callTranscript (Microsoft Graph): https://learn.microsoft.com/en-us/graph/api/calltranscript-get?view=graph-rest-1.0
• Microsoft 365 Message Center notice MC1393806
  • External source: https://mc.merill.net/message/MC1393806 (Message Center posts vary by tenant. Always use your tenant's Message Center as the source of truth)

FAQ

• • Can we limit transcript access to just Decisions?
    • Not by the toggle alone, and you don't need to. The Microsoft Graph access toggle is tenant-wide and can't be scoped to one app, but turning it on doesn't grant any app access, it only stops blocking it.
    • Access still needs two things: the toggle on, and the app's own transcript permission granted in Microsoft Entra. Decisions already has its permission from onboarding, so it works once the toggle is on.
    • Other apps only get access if they've separately been granted that permission, so you keep full per-app control, nothing is pre-authorised, and Decisions gets no broader access than before.
  • Do we need to grant or change anything in Entra for Decisions?
    • No. Decisions' transcript permission was already admin-consented when you onboarded. You can confirm it under Enterprise applications, then Permissions, but nothing needs changing.
    • The Configure button in the Teams admin center opens a small side panel with the speaker attribution toggle and a link to Entra. That link is only for reviewing or blocking other apps, it's not needed for Decisions.
  • Do I need to change anything in Decisions for this?
    • No. This is a Microsoft 365 setting in the Teams admin center, not a Decisions setting.
    • Once Microsoft Graph access is on, AI Recap and AI Minutes continue to work as normal.
  • Why am I unable to transcribe the meeting?
    
    • You may not have had the global policy turned on for transcription for Teams itself, to turn it on go to
      • Teams admin center → Meetings → Meeting policies → your policy (or Global) → Recording & transcription → set Transcription to On
        
        

• • When does this change take effect?
    • Microsoft's rollout begins in late June 2026, with enforcement from around late July 2026.
    • The Message Center notice (MC1393806) lists an act-by date of 29 July 2026.
  • Who can enable Teams transcript API access?
    • A Teams administrator. The setting is in the Teams admin center under Meetings, then Meeting settings, in the Transcript API access section.
  • Why are my AI Minutes missing speaker names?
    • Speaker attribution is off by default. Ask your admin to turn on Include speaker attribution (under Configure) so transcripts include who said what.
  • Will this affect where my meeting data is stored?
    • No. Decisions runs inside your own Microsoft 365 tenant and your meeting data stays there.
    • This setting only governs whether transcript access is allowed through the Microsoft Graph API within your tenant.