New retention settings for Word minutes drafts
By default, Microsoft Word files retain version history — which may include AI-generated or unedited content. For organizations with strict compliance or data retention policies, this can pose a challenge.
To address this, Decisions admins can now set a retention period for Word meeting minutes drafts. Once the final minutes are generated as a PDF, the corresponding Word draft will be automatically deleted after the number of days you choose.
Find this setting in the Decisions Admin Portal under Org settings > File retention.
AI recap reminders in Meeting Chat
To help ensure meeting recaps are shared promptly, Decisions now sends a reminder card to the Meeting Chat if no recap has been posted within 15 minutes after the meeting ends. This applies when:
- The meeting has a transcript
- No recap exists yet
- The Decisions bot is installed in the team
Alerts to remove guests from Meeting Chat
Meeting organizers now receive toast alerts — with quick access to guest management — when there are members of the Meeting Chat who are not invited to the meeting.
This makes it even easier to keep chat access accurate and secure.