Microsoft Pureview Information Protection, Sensitivity labels and Decisions

Contents

Overview - Microsoft Pureview Information Protection

Opening encrypted PDF files in Decisions

Overview - Microsoft Pureview Information Protection

MIP/MPIP/AIP is included in Microsoft Pureview, and is used to classify, and protect sensitive information/documents wherever they live or travel.

More about MPIP (Microsoft)

Sensitivity labels
Sensitivity Labels are used to label information/documents/containers with a set of properties that define what users are allowed to do with them.

A sensitivity label defines several properties (too many to list here), a few examples include:

• If export/print is allowed
• Control access (encrypt)
• Mark/watermark

More about Sensitivity Labels (Microsoft)

Encrypted files
If a file has been labeled with a Sensitivity Label that enforces encryption (Access control), then the following should be observed (this applies to Decisions in Teams, Web, App, and Mobile App):

• The file cannot be converted to PDF (in Decisions)
• PDF files cannot be annotated
• The file cannot be merged into a MeetingBook or Presentation
• The Edge Web Browser has support for opening encrypted PDF files on a PC and Mac.
• Some Office files may require using the Desktop app (Word/Excel/PowerPoint) when opening files.

Non-encrypted files
Files labeled with a Sensitivity Label that does not enforce encryption should behave as normal when using Decisions. However, there might be properties associated with the label that prevents actions like printing and export.

Opening encrypted PDF files in Decisions

In Decisions AI (Mobile app)

1.  If you have not already got it, Install the Microsoft AIP Viewer (Azure Information Protection) on your device.
   1. Android: Here 
   2. iOS: Here
   3. Follow the installation instructions and log in if prompted.
      
      Option: The Microsoft M365 Copilot app also supports opening encrypted PDF files. 
2. If open, close the Decisions AI app and start it again.
3. You should now be able to open encrypted files in the Decisions AI app.

In Decisions on the web or in Teams

1. Use the Microsoft Edge web browser or Teams
2. When you open an encrypted file, the following message will appear:
   
3. Click on "Open in web"
4. The file will open in the Edge browser.
   
   

Note: Encrypted PDF files cannot be annotated in Decisions.