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Restrict people search to a specific user group

Control who appears in the Decisions people picker by scoping search to an Azure AD security group.

Overview

By default, Decisions searches your entire Azure AD directory when users look up people; for example, when adding a presenter to an agenda item or sharing a meeting.

If your organization has a mixed directory with staff alongside students, contractors, or service accounts, you can restrict this search to a specific Azure AD group. Only members of that group will appear in the Decisions people picker.

Note: This setting only affects open-ended people search. It does not affect the attendee list, which is based on the calendar invite.


Before you start

    • You must be a Decisions tenant admin to configure this setting.
    • You need the Object ID of an existing Azure AD security group containing the users who should be searchable in Decisions.

    Finding your Group Object ID: In the Azure portal, go to Azure Active Directory > Groups, open the group, and copy the Object ID from the Overview page.


    Configure people search scoping

    1. Go to the Decisions Admin Portal
    2. Navigate to Org settings > People search scope
    3. Paste the Azure AD Group Object ID into the Group Object ID field
    4. Click Verify

     Once saved, the Decisions people picker will only return members of that group. 


    This is a scope filter, not an exclusion filter

    Decisions will show users who are members of the configured group. It does not work as an exclusion list.

    Your group must contain everyone who should be searchable in Decisions. It is not a list of users to block.

    Example: To prevent students from appearing in search, create a group of all staff and add to People search scope. Only members of that staff group will appear in the people picker.


    Recommendation: use a dynamic security group

    We recommend using a dynamic Azure AD security group with an automatic membership rule. This keeps the group up to date without manual work; new staff are added automatically and leavers or students are removed as their attributes change.

    Example membership rule: extensionAttribute14 -ne "Student"

    If you use a static group, membership must be updated manually as people join or leave the organization.

    For more information, see Microsoft's documentation on dynamic group membership rules.


    External collaborators

    External users will only appear in people search if they are members of the configured group.

    Note: If an external user is already invited to the meeting as an attendee, they will still appear in the attendee list and can be assigned as a presenter from there.


    Removing the restriction

    To return to searching the full directory, go to Admin Portal > People search scope, clear the Group Object ID field, and select Save.