Structured approvals

Approving decisions

• Option 1 - Teams virtual meeting 
  
  • Select the agenda item in question and find your section for approval
    

• Option 2 - From the Decisions app in Teams

• • Find the agenda item and Reject or Approve the decision
    
• Option 3 - Outside of a meeting

• • When you want to access a specific decision or see a list of the decisions related to a Team/Channel, you can open the Decisions Log and use search or different filters to find what you are looking for
    
• The Decisions Log view can be accessed from a few different places
  • From Agenda view
    • In the Agenda, find the Decisions tile on top and select List
      
  • From Decisions Log in Channel Tab
    • In Teams go to the specific Team and select channel. In the top navigation bar, you will find Decisions..
    
    

Enable and configure your custom approval framework

Steps to configure:

• In Team settings go to Decision Log
• Select Structured Approvals for the team or specific channels

• Choose Custom as your framework type
• Enable Restricted Approval Process if you want decisions to be open for approval only when the Meeting Admin opens for approvals
  
  

Define how approvals will work:

Structured Approvals supports up to nine roles per framework. Each role can be:

• Freely named (e.g., “Recommend”, “Agree”, “Decide”)
• Ordered to reflect the logical flow of your decision-making process

For each role, set a default configuration:

• Pre-assign a user to always hold the role by default
• Mark the role as “No approver required” if it doesn’t apply in most cases
• Leave the role empty if the assignee will vary depending on the decision