Use the Decisions Meeting Documents Manager add-in for taking meeting minutes more efficiently.
Step I: Click the “Minutes” tab in the meeting agenda and then select “Word.”
A dialog box might appear asking if you want to use Word online or desktop. You must select “desktop” to enable the Decisions Meeting Documents Manager.
Step II: Name the document and click “save.”
Once you save, Word will open.
Step III: Once Word opens, select the Decisions Meeting Documents Manager from the upper right side of the toolbar.
Then select “merge” on the bottom right side of the sidebar.
Step IV: Details from the agenda, including the agenda items, date, time and attendees automatically sync within the meeting minutes.
You can choose additional components to include in the minutes and mark any absent participants.
Step V: When the meeting is finished, review the minutes, tasks and decisions.
You can review the minutes before you finalize them. You have the option to share the meeting minutes with other reviewers before distributing them to the broader group.
Step VI: Once finalized, save minutes as a PDF.
You can send the minutes to all meeting attendees and anyone else who might need to see the outcomes directly from Word. The minutes will not be available to the group before the minutes are finalized.
NOTE: Only "Owners" within the Team or users identified as agenda Co-Authors are able to create the meeting minutes. To learn how to establish Co-Authors, see Collaborate on Creating Meeting Agenda.
Sync tasks and decisions: Decisions smart language technology will recognize these actions within the meeting minutes and give you the option to sync them directly to Microsoft Planner. Learn more