Collaborate on creating a meeting agenda

Overview

Co-authoring makes it easy to build an Agenda with colleagues and key participants. You can invite co-authors while the Agenda is a draft or after you publish it. 

Add co-authors

• Open the meeting in Decisions and select Manage co-authors in the sidebar.

• Search for the people you’d like to add and choose Add.

  • They need to be members of the team/group where the meeting is stored.

• Continue building the Agenda together.

  • Use Save draft to keep collaborating quietly, or Publish when you’re ready to notify all attendees.

Who becomes a co-author automatically

• For meetings stored in a Teams channel, Team owners of that team are automatically added as co-authors.

What co-authors can do

• Create and edit Agenda items

• Reorder content, attach files, and add time allocations

• Help finalize the Agenda and prepare for the Meeting Book and Minutes

Tips & notes

• Collaborate in draft mode to align internally before sharing the final agenda with all attendees.

• Can’t find someone in Manage co-authors? Confirm they’re a member of the team/group where the meeting is stored.