Meeting Admins have full access to edit a meeting agenda, both in the draft and published state. Meeting admins are either Owners of the team where the agenda is stored, Co-authors defined for the specific team or the organizer of the meeting (as long as they are a member of the team where the agenda is stored).
Meeting attendees will only get access to the meeting agenda after it is published.
- If a meeting attendee is a team member in the team that the agenda was stored, they will have access to view the whole agenda and edit items they have been assigned to.
- If a meeting attendee is assigned as a Guest Presenter to individual topics and is not a team member, they will only be able to access the items they have been assigned to.
When using the Team setting flag "Read only after publish", meeting attendees will only be able to view agenda items. This setting is often used in conjunction with the Case Submission Module
When using the Case Submission module, you can define one or more groups of people that are allowed to submit cases to meeting agendas within a certain team. Case submitters can submit cases to the agenda while the meeting agenda is in the draft state, but will not see other items on the draft agenda. If the case submitters are also members of the team they will also be able to view the full agenda when it is published. Once the cases are approved for the agenda, the case submitters can propose changes to their submitted cases. Meeting admins can then approve or reject these changes.
- Decisions should primarily be used for Private teams. For Public teams everyone in the organization will have access to meeting agendas.
- As Decisions is storing data in SharePoint Online, permissions will be affected by any SharePoint policies or permission settings that are in play for the Teams you use Decisions with.