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July 2025 - Product Updates

File retention settings, recap reminders and improved Meeting Chat security.


Set a retention period for meeting minutes drafts in Word

July 2025 Product Updates - Set Retention Period for Word Meeting Minutes Drafts

Microsoft Word retains version history by default — which may include early drafts or AI-generated content. This poses a challenge for organizations with strict compliance or data retention policies.

Now, Decisions admins can set a custom retention period for meeting minutes drafts in Word. Once the final minutes are saved as a PDF, the original Word file will be automatically deleted after the number of days you choose.

Find this setting in the Decisions Admin Portal: Org settings → File retention.

AI recap reminders in Meeting Chat

To help ensure meeting recaps are shared promptly, Decisions now sends a reminder card to the Meeting Chat if no recap has been posted within 15 minutes after the meeting ends. This applies when:

  • The meeting has a transcript
  • No recap exists yet
  • The Decisions bot is installed in the team
The reminder serves as a gentle prompt to post the recap, helping teams stay aligned and on top of follow-ups.

 

Get proactive alerts to remove guests from Meeting Chat

June 2025 Product Updates - Remove guests from chat

By default, Teams doesn’t automatically remove guests from chat when a meeting ends. That means external presenters and other one-time participants might continue seeing recaps, follow-ups and other confidential content.

Decisions now sends automatic alerts to organizers when there are guests in the Meeting Chat who weren’t invited to the full meeting.

These alerts appear in the Edit Agenda view, giving organizers a quick way to review and remove guests — before, during or after the meeting.

 

Read the Decisions Product Newsletter that covered these updates:
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