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Decisions + Microsoft Graph permissions

During the approval of the Decisions Azure AD enterprise application, you will be presented with a set of Microsoft Graph permissions you must approve. This article explains what permissions Decisions needs and how they are used.


Decisions is built on top of Microsoft 365 and integrates closely with Microsoft 365 groups and user's calendars to provide features for preparing, running, and following up on structured meetings. All communication between end-user devices and your Microsoft 365 tenant goes direct — and is not routed through Decisions' server-side services.

Please see the architecture and security overview for more technical details.

Delegated Permissions

The Microsoft Graph has two categories of permissions: application permissions and delegated permissions. Application permissions allow an app to act as any user, while delegated permission allows only signed-in users of the application.

All permissions requested by Decisions are delegated permissions. Decisions runs as a single page application (SPA) in a browser sandbox on the end-user device. The permissions for the user of the app are limited by both Decisions Microsoft Graph permissions and the end user’s Microsoft 365 permissions.

By using delegated permissions, users of Decisions will never get access to any resources they do not already have in your organization's Microsoft 365 tenant. For example, if a user does not have access to a Microsoft 365 group in your tenant, they will not get access to that through Decisions either — because Decisions only uses delegated permissions.

Please refer to the Microsoft Graph permissions docs for more details on delegated permissions.

Microsoft Graph Permissions

The following sections detail each Microsoft Graph permission scope and how Decisions uses it.

Send a teamwork activity as the user

Allows the app to create new notifications in users' teamwork activity feeds on behalf of the signed in user. These notifications may not be discoverable or be held or governed by compliance policies.

Read and write user chat messages

Used for posting votes and to create speaker lists for individual agenda items in the Microsoft Teams meeting chat.

Read and write all OneNote notebooks that users can access

Used for setting up private notebooks for meeting attendees to take notes. It also allows meeting minutes to be saved within a shared OneNote notebook.

Read user mailbox settings

Used to identify a user’s language preferences.  

Edit or delete items in all site collections

Required for creating folders for meeting agendas and files for Private Channels.

Read and write user and shared calendars

Enable users with delegate access or users with shared calendar access to create and manage agendas on calendars they have access to.
Sign in and read users profile

Used to sign in to Decisions.

Read all users' basic profiles

Used for displaying first names, last names, photos, and email addresses of group members and external participants.

Read and write all groups

Used for creating folders in the Office 365 Group’s SharePoint site for meeting agendas, related files, and group conversations. 

Note: Users of Decisions will never get access to any resources (for example, teams, private channels, or groups) they do not already have access to in your organization's Office 365 tenant. 

Send mail as a user
Used to allow users of Decisions to send meeting participants notifications, such as agenda updates and links to the meeting for co-authors. Emails go to meeting participants or to the distribution list selected by the meeting owner. All notifications and emails sent are actively done so by the Decisions users.

Note: This permission does not give access to the content of the user's inbox.
It can only be used for sending emails. 

Have full access to user calendars
Used to display and update basic information from a user’s calendar such as meeting subjects, dates, times, and participants.

Have full access to user files
Provide users with support for personal file annotations. Annotated files are stored privately in the user’s OneDrive for Business.

Read all files that user can access
Used to read files that are shared with the user to merge those files into the PDF Meeting Book.

Create, edit, and delete items and lists in site collection

Used for managing the SharePoint lists that contain voting comments.

Send channel messages

Used to allow users of Decisions to send meeting participants notifications, such as agenda updates in a Teams channel.

Create tabs in Microsoft Teams

Used to add the Meeting App and/or Channel tab in Teams.

Read Tabs in Microsoft Teams
Used to check if the Meeting App and/or Channel Tab is installed.

Read the names and description of teams

Read the names and descriptions of teams, on behalf of the signed-in user.

Read the names and description of channels

Read channel names and channel descriptions, on behalf of the signed-in user.

Read the members of channels

Read the members of channels, on behalf of the signed-in user.

Manage installed Teams apps in Chats

Used to manage Decisions Bot in chats

Create, read, update and delete user's tasks and task lists 
Used for syncing tasks and decisions to Microsoft Planner, and for exporting tasks and decisions to Excel.

Allow the Teams app to manage all tabs in chats

Required to automatically install the Decisions App into the meeting chat before adding the Decisions Tab to the in-meeting experience.

Read directory data
Used for accessing basic information about the Office 365 tenant upon registration, such as tenant name and verified domains. It is also necessary for verifying group memberships.


Approving the Decisions app

When approving permissions for yourself or your organization through the web you will be presented with a dialogue similar to this:

Please refer to the Microsoft Graph Permissions reference for full details on what permissions scopes grants access to what, as well as a full explainer from Microsoft on app permissions and admin consent.



Optional Microsoft Graph Permission

Decisions also allow customers to approve optional Graph Permission scopes. These scopes are related to specific features that might not be applicable for all customers. These scopes can be approved from the Decisions Admin Portal

Read and write user's app management data
Used for integrating the "Meetings by Decisions" mobile app with the Intune Mobile Application Management system. Allowing IT admins to configure security and privacy polices from Intune in the "Meetings by Decisions" mobile iOS/Android app. 

Read user's online meetings

Allows the app to read online meeting details on behalf of the signed-in user.

Read all transcripts of online meetings

Allows the app to read all transcripts of online meetings, on behalf of the signed-in user.

Used for retrieving the transcript of online meetings programmatically, and used for creating links and summaries in Meeting Recap functionality.

Read user channel messages

Allows an app to read a channel's messages in Microsoft Teams, on behalf of signed-in user. 

Used to provide standard functionality for sharing and posting agenda, agenda summary, and comments for meetings created as Channel Meetings.