Attendee Roles (Internals)
Attendees are people invited to the meeting that are also members or owners of the Teams team the Agenda is saved in. They are defined as internal participants.
Meeting Admins
Meeting Admins can manage the Agenda, and are attendees with one of the following roles in the team
| Organizer |
Created the meeting (Don't need to be owner in the team) | |
| Co-authors |
||
| Agenda Co-author | Added as a co-author for a specific agenda | |
| Permanent Co-author | Added as permanent co-author. Will have access to manage agendas for all meetings in the team | |
| Owners |
User with the role "Owner" in the Teams team the agenda is saved in | |
Members
Members are attendees that are members of the Teams team the agenda is saved in
| Member | Member of the Teams team with a Microsoft account from the organization |
| Member (Guest) | Member of the Teams team, but invited as a guest in the organization and have a Microsoft account from a different organization |
Presenters/Contributors
Presenters/Contributors are attendees that are assigned as responsible for an Agenda item
| Meeting Admin - Presenter/Contributor | Responsible or contributing to Agenda Item. Same as existing access |
| Member - Presenter/Contributor | Responsible or contributing to Agenda Item. Edit access to the specific Agenda Item only |
Guest Attendee Roles (Externals)
Guest attendees are people invited to the meeting who are not members or owners in the Teams team the Agenda is saved in. They can be people within your organization or outside of your organization. By default they don't have access to the agenda or the files, but you can grant them read/edit access to the full meeting Agenda or to specific Agenda items.
| Guest Attendee | - Within your organization | |
| Default - (no assigned/ granted access) | Don't have access to the agenda | |
| Assigned - Full Agenda Read/Edit Access | Assigned with read or edit access to the full Agenda | |
| Assigned - Agenda item Presenter/Contributor | Have access to the specific agenda topic and can edit agenda item and upload files | |
| Assigned - Agenda item Read Access | Have read access to the assigned Agenda Items | |
| Guest Attendee - Outside your organization | ||
| Default - (no assigned/ granted access) | Don't have access to the agenda or any files | |
| Assigned - Full Agenda Read/Edit Access | Assigned with read or edit access to the full Agenda | |
| Assigned - Agenda item Presenter/Contributor | Have access to the specific agenda topic and can edit agenda item and upload files | |
| Assigned - Agenda item Read Access | Have read access to the assigned Agenda Items | |
Assigned to Agenda item only (Guest presenters)
People not invited to the meeting can still be assigned a role on one or more Agenda items, and be given different levels of access for those specific Agenda items. These people can be internal members of the Teams team, or external to the Teams team the agenda is saved in. The external people can be within your organization or outside your organization. These people will receive specific invitations and access to the Agenda items they are responsible for.
| Internal | |
| Agenda Item - Presenter/Contributor | Access to the specific agenda topic and can edit agenda item and upload files |
| Agenda Item - Read Access | Read access to the assigned Agenda Items |
| External Guest | |
| Agenda Item - Guest Presenter/Contributor | Access to the specific agenda topic and can edit agenda item and upload files |
| Agenda Item - Guest Read Access | Read access to the assigned Agenda Items |
User Permissions
Attendees
| Attendee | |||||
| Meeting Admin | Member | ||||
| Functionality | Owner |
Organizer (not owner) |
Co-Author | Member | Member (guest) |
| See meeting invitation - Calendar event | x | x | x | x | x |
| Join Teams Meeting | x | x | x | x | x |
| View Full Agenda (Web/Teams) | x | x | x | x | x |
| Edit Full Agenda | x | x | x | ||
| Create Tasks | x | x | x | x | x |
| View Tasks | x | x | x | x | x |
| View Decisions | x | x | x | x | x |
| Upload Files to Any Agenda Item | x | x | x | x | x |
| Minutes (Edit) | x | x | x | ||
| My Notes | x | x | x | x | x |
| Generate Meeting Book | x | x | x | ||
| Notify Attendees | x | x | x | ||
| Manage Co-Authors | x | x | x | ||
| Create Decisions | x | x | x | ||
| Edit/Move/Delete Agenda Items | x | x | x | ||
| Export Meeting Minutes | x | x | x | ||
| Delete Meeting | x | x | |||
| Full Agenda Functionality | x | x | |||
| Update Calendar Event with Agenda | x | ||||
| Edit/Delete Proposed/Final Decisions | x | ||||
| Start a Vote | x | ||||
| Teams Settings | x | x | |||
| Create/Edit Planner (Tasks) integration | x | x | |||
Guest Attendees
| Guest Attendees | |||||
| Default | Assigned a role | ||||
| Functionality | Default | Full Agenda - Read Access | Full Agenda - Edit Access | Agenda item - Presenter/Contributor | Agenda item - Read access |
| See meeting invitation - Calendar event | x | x | x | x | x |
| Join Teams Meeting | x | x | x | x | x |
| View Full Agenda (Web/Teams) | x | x | Only assigned item(s) | Only assigned item(s) | |
| Edit Full Agenda | x | Only assigned item(s) | |||
| Create Tasks | x | x | Only assigned item(s) | ||
| View Tasks | Only assigned item(s) | ||||
| View Decisions | Only assigned item(s) | ||||
| Upload Files to Any Agenda Item | x | Only assigned item(s) | |||
Assigned to Agenda item(s)
| Assigned to Agenda Item(s) | ||||
| Internal | External Guest | |||
| Functionality | Agenda Item -Presenter/ Contributor | Agenda Item - Read Access | Agenda item - Guest Presenter/ Contributor |
Agenda item - Guest Read Access |
| See meeting invitation - Calendar event | Separate invite for the specific time slot of Agenda item | Separate invite for the specific time slot of Agenda item | Separate invite for the specific time slot of Agenda item | Separate invite for the specific time slot of Agenda item |
| Join Teams Meeting | If permittted | If permittted | If permitted | If permitted |
| View Full Agenda (Web/Teams) | x | x | Only assigned item(s) | Only assigned item(s) |
| Edit Full Agenda | ||||
| Create Tasks | x | |||