Meeting Roles & User Permissions

 

Meeting Attendees

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Attendees

Attendees are people invited to the meeting that are also members or owners of the Teams team or O365 Group the Agenda is saved in. They are defined as internal Attendees. 

Meeting Admins

Meeting Admins can manage the Agenda, and are attendees with one of the following roles in the Team/Group

Organizer		Created the meeting (Don't need to be owner in the team)
Co-authors
	Agenda Co-author	Added as a co-author for a specific agenda
	Permanent Co-author	Added as permanent co-author. Will have access to manage agendas for all meetings in the team
Owners		User with the role  "Owner" in the Teams team the agenda is saved in

Members

Members are attendees that are members of the Teams team or O365 Group the Agenda is stored in

Member	Member of the Teams team with a Microsoft account from the organization
External Guest Member (External Team Member)	Guest Member of the Teams team, invited as a guest in the organization and have a Microsoft account from a different organization

Presenters/Contributors

Presenters/Contributors are attendees that are assigned as responsible for an Agenda item

Meeting Admin -  Presenter/Contributor	Responsible or contributing to Agenda Item. Same as existing access
Member - Presenter/Contributor	Responsible or contributing to Agenda Item. Edit access to the specific Agenda Item only

 

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Guest Attendees

Guest Attendees are people invited to the meeting who are not members or owners in the Teams Team or O365 Group team the Agenda is saved in. They can be people within your organization or outside of your organization. When the Team or Group is configured as private, they will by default not have access to the Agenda or files, but you can grant view/edit access to the full Agenda or to specific Agenda items.

Guest Attendee (internal) - Within your organization
	No access (Default)	Don't have access to the agenda (unless it is a public Team/Group, then "Can View")
	Can view	Can view all Agenda items and attachments
	Can edit	Can view and edit all Agenda items and attachments
	No access + Topic Presenter/Contributor	If they have "No Access" to the Agenda, but are assigned Presenter/Contributor for a topic, they will be able to see and edit that specific topic only.
External Guest Attendee - Outside your organization
	No Access (Default)	Don't have access to the agenda or any files (regardless of public/private setting for Team/Group)
	Can view	Can view all Agenda items and attachments
	Can edit	Can view and edit all Agenda items and attachments
	No access + Topic Presenter/Contributor	If they have "No Access" to the Agenda, but are assigned Presenter/Contributor for a topic, they will be able to see and edit that specific topic only.

 

Guest Presenters

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Guest Presenter

People not invited to the meeting can still be assigned a role on one or more Agenda items, and be given different levels of access for those specific Agenda items. These people can be internal within your organization or external, outside your organization. People assigned as Guest Presenter will receive specific invitations and access to the Agenda items they are responsible for.

Guest Presenter (internal)
Topic - Presenter/Contributor	Access to the specific agenda topic and can edit agenda item and upload files
Topic - Read Access	Read access to the assigned Agenda Items
External Guest Presenter
Topic - Guest Presenter/Contributor	Access to the specific agenda topic and can edit agenda item and upload files
Topic - Guest Read Access	Read access to the assigned Agenda Items

 

 

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User Permissions

Attendees

	Attendee
	Meeting Admin			Member
Functionality	Owner	Organizer        (not owner)	Co-Author	Member	External Guest Member
See meeting invitation - Calendar event	x	x	x	x	x
Join Teams Meeting	x	x	x	x	x
View Full Agenda (Web/Teams)	x	x	x	x	x
Edit Full Agenda	x	x	x
Create Tasks	x	x	x	x	x
View Tasks	x	x	x	x	x
View Decisions	x	x	x	x	x
Upload Files to Any Agenda Item	x	x	x	x	x
Minutes (Edit)	x	x	x
My Notes	x	x	x	x	x
Generate Meeting Book	x	x	x
Notify Attendees	x	x	x
Manage Co-Authors	x	x	x
Manage Suggested Agenda Items	x	x	x
Notified about Suggested Agenda Item	x	x
Create Decisions	x	x	x
Edit/Move/Delete Agenda Items	x	x	x
Export Meeting Minutes	x	x	x
Delete Meeting	x	x
Full Agenda Functionality	x	x
Update  Calendar Event with Agenda		x
Edit/Delete Proposed/Final Decisions	x
Start a Vote	x	x	x
Teams Settings	x	x
Create/Edit  Planner (Tasks)  integration	x	x

 

Guest Attendees

	Guest Attendees
	Default	Assigned a role
Functionality	Default	Can view	Can Edit	Default + Presenter/ Contributor	Default + Read Access
See meeting invitation - Calendar event	x	x	x	x	x
Join Teams Meeting	x	x	x	x	x
View Full Agenda (Web/Teams)		x	x	Only assigned item(s)	Only assigned item(s)
Edit Full Agenda			x	Only assigned item(s)
Create Tasks
View Tasks
View Decisions
Upload Files to Any Agenda Item			x	Only assigned item(s)

 

Guest Presenters

	Guest Presenter
	Guest Presenter (internal)		External Guest Presenter
Functionality	Presenter/ Contributor	Read Access	Presenter/ Contributor	Guest Read Access
See meeting invitation - Calendar event	Separate invite for the specific time slot of Agenda item	Separate invite for the specific time slot of Agenda item	Separate invite for the specific time slot of Agenda item	Separate invite for the specific time slot of Agenda item
Join Teams Meeting	If permittted	If permittted	If permitted	If permitted
View Full Agenda (Web/Teams)	x	x	Only assigned item(s)	Only assigned item(s)
Edit Full Agenda	Only assigned item(s)		Only assigned item(s)
Create Tasks