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How to deploy Decisions for Microsoft Teams to your organization

This article will guide you through the best practices for deploying Decisions for Microsoft Teams in your organization.

Decisions has two applications that are integrated with Teams: Decisions and Speak Now. Speak Now allows meeting participants in Microsoft Teams to “raise their hand” if they want to speak on a specific topic. The Decisions app can be added as tabs to team channels, and to the app bar allowing easy access to meeting material. Adding Decisions as tabs to individual channels needs to be done by an owner of that channel (or members, if the team settings allow for that). Adding it to the App Bar needs to be done by a Microsoft Teams admin.

Microsoft Teams gives admins fine-grained control over what apps are available in a tenant, and the option to restrict apps to given users or groups. We recommend making Decisions available to the entire organization. The easiest way to do so is through the following steps:

  1. Open https://admin.teams.microsoft.com/
  2. Teams apps -> Permission policies
  3. Choose the global policy
  4. Choose to allow all third-party apps, or add Decisions and Speak Now to the list of allowed third-party apps

Note: It may take some time for updated policies to reflect for your users.

For more additional configuration options please refer to the sections below.

Verify apps are not in the list of blocked apps
Refer to the following article for how to deal with permissions for applications: https://docs.microsoft.com/en-us/microsoftteams/teams-app-permission-policies.

Add Decisions to the Microsoft Teams App Bar
Please follow the steps in this guide to add Decisions to the Microsoft Teams App Bar: https://docs.microsoft.com/en-us/microsoftteams/teams-app-setup-policies. If Decisions is not used by your entire organization, we recommend that you create a policy that only shows this for users of Decisions.

Note: It may take some time for updated policies to reflect for your users.

Restrict access to specific users and/or groups
If you want to limit the availability of Decisions and Speak Now to specific users, you can follow this guide to create an application permission policy: https://docs.microsoft.com/en-us/microsoftteams/teams-app-permission-policies#create-a-custom-app-permission-policy.

Using the admin portal you can only assign individual users. If you need to assign groups please refer to the following article on how to do so using PowerShell: https://docs.microsoft.com/en-us/microsoftteams/teams-app-permission-policies#assign-a-custom-app-permission-policy-to-users.

Once the above steps are complete, it will take some time for the polices to reach all users. Next, please refer to the following article on how to add Decisions to Microsoft Teams channels.